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Setting Deal Metrics in HubSpot: Start Date, Duration, and Revenue

This guide will walk you through the process of setting up crucial project details in HubSpot, including the project start date, duration, and weekly revenue. These steps are essential for accurate revenue forecasting and project tracking.

Prerequisites

  • Access to HubSpot CRM
  • Appropriate permissions to edit deal properties

Step-by-Step Guide

  1. In HubSpot, click on "CRM" in the main navigation menu.

Click CRM

  1. Select "Deals" from the dropdown menu.

Select Deals

Select a Deal

  1. From the deals list, click on the specific deal you want to update.

Click on a Deal

Update Project Start Date

  1. In the deal details panel on the left, locate and click the "Project Start Date" field.

Click Project Start Date

  1. Select the appropriate month and day for the project start.

Select Month and Day

Pro Tip

Accurate start dates are crucial for project timeline management and revenue forecasting. Always double-check this information with your project team.

Set Project Duration

  1. Find and click the "Project Weeks" field in the deal details panel.

Click Project Weeks

  1. Enter the number of weeks the project is expected to run.

Important

The "Project Weeks" value is used in a formula to forecast weekly revenue for the company. Ensure this number is as accurate as possible for precise financial projections.

Enter Weekly Revenue

  1. Locate and click the "Weekly Revenue" field in the deal details panel.

Click Weekly Revenue

  1. Enter the estimated weekly revenue for the project.

Save Your Changes

  1. After entering all the required information, click the "Save" button to update the deal.

Click Save

Caution

Always double-check your entries before saving to ensure accuracy in your CRM data and forecasts.

Best Practices

  • Regular Updates: Review and update these fields regularly, especially if project timelines or revenue projections change.
  • Consistency: Ensure all team members follow the same process for updating deal information to maintain data consistency.
  • Data Verification: Periodically cross-check the information in HubSpot with other project management tools or documentation.

Troubleshooting

If you encounter any issues while updating these fields:

  1. Refresh your browser and try again.
  2. Check your permissions in HubSpot.
  3. Contact your HubSpot administrator or IT support for assistance.

By following this guide, you'll ensure that your HubSpot CRM contains the most up-to-date and accurate information for project start dates, durations, and revenue forecasts. This data is crucial for effective project management and financial planning.

Remember

Repeat this process for each deal to ensure that the most current and up-to-date forecasting data is logged in HubSpot.