GCP - New Pay App (Legacy)¶

Overview¶

This guide walks through the process of creating and submitting a new payment application on the GCPay platform. Properly submitting payment applications ensures timely processing and accurate financial reporting for project billing.

Procedure¶

Accessing GCPay¶

Navigate to the GCPay Website

Access the GCPay system through the official URL.

Direct URL

You can access GCPay directly at: https://gcpay.com/main/index.do

Selecting the Project¶

Access the Projects Module

Click the "PROJECTS" button in the navigation menu to view available projects.

Select the Target Project

Click on the project number (e.g., "24007") for the specific project you need to bill for.

Project Identification

Make sure you select the correct project number. This will determine which project your payment application will be associated with.

Creating the Pay Application¶

Initiate a New Payment Application

Click the "CREATE" button to start a new application for payment.

Enter Billing Information

Review the schedule of values and previous billings, then enter the current billing amount or percentage for each relevant line item.

Billing Options

You can enter either a specific dollar amount or a percentage of the total contract value for each line item, depending on your billing requirements.

Proceed to Next Step

After completing the billing entries, click the "NEXT" button to continue.

Reporting Subcontractor Information¶

Access Subcontractor Reporting

Click "Provide Additional information about your contractors" to report billing status for any sub-tier vendors or contractors.

Compliance Requirement

Accurate subcontractor reporting is often required for compliance with contract terms and prompt payment regulations.

Indicate Subcontractor Status

If there are no subcontractors to report for this period, click "NO".

Providing Required Documentation¶

Access Lien Waiver Section

Click "We need a Lien Waiver or an Additional Document from you" to access the document submission area.

Required Documentation

A conditional lien waiver is required for every pay application submission.

View the Required Document

Click "View" to see the document that needs to be completed.
Download the Lien Waiver

Click "DOWNLOAD" to save the conditional waiver to your device so you can complete, sign, and notarize it.

Document Preparation

After downloading, complete all required fields in the document, obtain appropriate signatures and notarization before uploading.

Upload the Completed Document

Once the waiver is signed and notarized, click "Upload" to attach it to your pay application.
Complete Document Upload Process

Click on the indicated area to finalize the document upload.

Submitting the Pay Application¶

Submit Initial Application

Click "SUBMIT" to process your payment application.
Confirm Submission

Click "SUBMIT" on the confirmation dialog to finalize your application.
Acknowledge Submission Terms

Click "YES" to acknowledge that all information provided is accurate.

Legal Declaration

By clicking "YES", you are legally declaring that all information in your submission is true and accurate.
Complete the Process

Click "OKAY" to finish the submission process and return to the main interface.

Payment Application Workflow¶

graph TD
    A[Start] --> B[Access GCPay]
    B --> C[Select Projects]
    C --> D[Choose Project Number]
    D --> E[Click Create]
    E --> F[Enter Billing Information]
    F --> G[Click Next]
    G --> H[Report Subcontractor Info]
    H --> I[Access Lien Waiver Section]
    I --> J[View Required Document]
    J --> K[Download Waiver]
    K --> L[Complete & Notarize Offline]
    L --> M[Upload Signed Document]
    M --> N[Submit Application]
    N --> O[Confirm Submission]
    O --> P[Acknowledge Terms]
    P --> Q[Complete Process]
    Q --> R[End]

Process Checklist¶

Completion

Once all steps are completed and confirmed, your payment application has been successfully submitted for processing. The system will notify the appropriate parties for review and approval.