Skip to content

Procure Certificate of Insurance (COI)

Introduction

This procedure details the process for procuring Certificates of Insurance (COI) for OVI General Contracting. The procedure applies when OVI operates as either a General Contractor or as a subcontractor.

Procedure

When Operating as a General Contractor

  1. Locate Insurance Requirements

Find the owner contract and identify the section that specifies insurance requirements.

  1. Document Requirements

Take a screenshot of the insurance requirements section from the contract.

  1. Request Certificate from Insurance Representative

Email the screenshot to the designated company insurance representative.

Current Insurance Contact

The current representative is Sam Mahr at Sam.Mahr@MarshMMA.com from Marsh McLennan Agency. Sam is our point of contact for all forms of construction and auto insurance, including:

  • Builders Risk
  • Umbrella Policy
  • General Liability
  • Workman's Compensation
  • Auto Insurance
  1. Example Request

Below is an example of an insurance requirements screenshot sent to our insurance representative:

Example COI request to insurance

  1. Provide to Client

Once received from the insurance representative, provide the completed COI package to the owner. The insurance will list the owner as additionally insured on the certificate.

When Operating as a Subcontractor

Subcontractor COI Differences

When OVI is working as a subcontractor, the Certificate of Insurance will show both the General Contractor and the owner as additionally insured.

Follow the same basic procedure as above, but ensure both the GC and owner are listed as additionally insured.

Template Files Location

Template Location

Our template files are located in OneDrive in:

Docbase > 02. Admin > COI & W9

Additional Information

Common Request

The General Contractor license is sometimes requested along with the Certificate of Insurance. Be prepared to provide this documentation if required.

Procedure Workflow

graph TD
    A[Identify Insurance Requirements in Contract] --> B[Take Screenshot of Requirements]
    B --> C[Email Screenshot to Insurance Representative]
    C --> D[Receive Completed COI]
    D --> E{OVI Role?}
    E -->|General Contractor| F[Send COI to Owner]
    E -->|Subcontractor| G[Ensure GC and Owner Listed as Additionally Insured]
    G --> H[Send COI to General Contractor]

Checklist

  • Locate insurance requirements in contract
  • Take screenshot of requirements section
  • Email screenshot to insurance representative
  • Verify all required coverage is included in the COI
  • Confirm appropriate parties are listed as additionally insured
  • Provide completed COI package to client/GC
  • Store copy of COI in project files